Category Archives: Productivity

Productive, not Busy

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“Focus on being productive instead of busy.”

-Tim Ferris, author & Entrepreneur

QC #994

Over the past few weeks I learned about a new book by Cal Newport titled Deep Work—Rules for Focused Success in a Distracted World.

In this timely book, Cal shares his formula for high productivity:

High quality work produced = (time spent X intensity of focus)

Take a moment to examine your typical work day with regard to this equation.

Where does your time go?

How much intensity do you focus on each of your important and unimportant tasks?

EXERCISE:

How and in what ways would blocking out larger chunks of quality time when you are operating at optimal intensity increase your productivity today?

“Your mind is for having…”

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“Your mind is for having ideas, not holding them.”

—David Allen, American productivity consultant & author

QC #756Among the books I recommend most often to clients who are challenged with managing their professional and personal time is Getting Things Done by David Allen.

One of the critical insights I derived from his work was the idea that too many people use their minds and memories to hold too much information. It turns out that doing so makes most of us far less productive and also causes overwhelming feelings and considerable stress. Perhaps that is why the subtitle of this valuable book is “the art of stress-free productivity.”

EXERCISE:

Please pick up and study Getting Things Done, and do whatever you can to “have” ideas, but “hold” them in memory-keeping or commitment-keeping technologies, where they will be available to you in the moments you plan to work on them.

“If you chase two rabbits, both will escape.”

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“If you chase two rabbits, both will escape.”

– Author Unknown

These days, high value is placed on one’s ability to multitask to enhance productivity.

The evidence regarding the productivity gains is controversial at best, with many examples of serious downsides – just look at texting while driving a car.

There’s no question that focusing on one high-priority task at a time pays huge dividends. There’s considerable evidence that most productive people do just that, then move on the next high-priority task, thus giving the appearance of multitasking.

Exercise:

Use your calendar to break up your day into highly focused priority items, and take them on one at a time.

If another rabbit comes in sight, make sure you choose only one to chase. After all, one is far better than none.