Category Archives: Time Management

“The right time was yesterday. The best time is now.”

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“The right time was yesterday. The best time is now.”

—Author Unknown

Image from Unsplash by Kaja Kadlecova

Consider the good habits you admire in others. Who are the people in your world that eat right, exercise regularly, and call their mom even when it’s not her birthday or other special occasion?

Many of us have developed an array of handy-dandy excuses for putting off the tasks that we know will better our lives in the long run.

Where do you fit on the continuum of procrastinator to the folks who do things now?

EXERCISE:

Two books that may prove useful if this quote rings true for you are The Power of Now by Eckhart Tolle and The Power of Regret by Daniel Pink. Continue reading →

To achieve great things, two things are needed

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“To achieve great things, two things are needed: A plan, and not quite enough time.”

—Leonard Bernstein, 20th century American conductor, composer, and author

Image from Unsplash by Alvaro Reyes

What significant tasks or projects have you always wanted to tackle?

How often do you use the lack of time as the reason for putting them off?

How often do you see an empty calendar when all the stars align for you to begin?

When such rare days appear, how frequently are you diverted into some other far more pleasant venture?

What would happen if we simply used the small blocks of time we do have to first plan our efforts and then nibble away at our elephants, one bite at a time?

EXERCISE:

Schedule 5 to 15 minutes today to create a plan for a small or modest size project.

Allocate 5 to 15 minutes each day this week to execute the items in your plan. Take note of the momentum created by just being in action.

Using this approach, what will it take to create something great?

Leave some wiggle room in your days to help navigate life’s unexpected events

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Leave some wiggle room in your days to help navigate life’s unexpected events.

—Calm App Reflection

Image from Unsplash by Eric Rothermel

When was the last time you had a doctor’s appointment that occurred on time? It’s common to be told to arrive early for most visits and even more common to be welcomed into your appointed time late.

In the past few months our need for doctor visits increased and with the help of some very understanding medical staff we found some wiggle room in their back-to-back appointment world.

One doctor’s office even went on to tell us that they intentionally block off some extra time each day for such events to accommodate the expected unexpected needs of their patients.

EXERCISE:

Where and how could your life benefit if you added some extra wiggle room in your days?

How might this buffer time reduce stress and have others around you feel more at ease?

“Embrace time instead of racing it.”

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“Embrace time instead of racing it.”

—Seth Godin, American author and entrepreneur

Image from Unsplash by Balazc Busznyak

This year we broke our “snow bird” season into two trips.

Since we like to bring many of our creature comforts along for our extended stays, we take our SUV, which recently reached its 100,000-mile mark.

Our first trip involved over 1,100 challenging miles of exhaust-laden construction, and the ever-ambitious lead-footed drivers always looking to shave a minute or two off their journeys.

On our second trip we chose to take the auto train from Lorton VA to Sanford FL, which saved us around 17 hours behind the wheel.

With an average speed of just over 50 miles per hour, Wendy and I embraced our time together, and even got some shut-eye as we chugged our way south.

EXERCISE:

Where and how often do you find yourself racing the clock?

How would slowing down a bit and embracing more moments lead to a more fulfilling and happier life?

If you become restless, speed up. If you become winded, slow down

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“If you become restless, speed up. If you become winded, slow down.”

—Robert Pirsig, late American writer and philosopher

Image from Unsplash by Milan Fakurian

What is the current pace of your life?

To what degree are you running the rat race or crawling along at a snail’s pace?

Perhaps the tempo of your world is just right — you’ve found your groove and there is not much more to do other than put things on cruise control.

If you are on an entrance or exit ramp of life you know when it’s time to hit the gas or pump the brakes.

EXERCISE:

Where are you restless and need to speed things up?

Where are you out of breath and need to slow things down?

What is the optimal speed for you at this point in your life?

You have to wait for the falling tide

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“You have to wait for the falling tide.”

—Arthur C. Brooks, faculty member of the Harvard Business School

Image from Unsplash by Aidan Hodel

As a young boy, Arthur Brooks was fishing along the shore without success. After a while an elderly fisherman from the area came along, and noticed his frustration that nothing was biting.

Today’s quote was the wisdom offered, indicating that when the tide recedes is when all the plankton and bait fish gets stirred up, making the game fish crazy and willing to bite at everything.

How might this idea relate to your life?

Where do the tides in your personal and professional worlds seem to be headed out to sea?

How could this be a time where things are getting stirred up with new possibilities to catch a big one?

EXERCISE:

Where in your life are the falling tides offer you some new fertile opportunities?

How can you avoid the mistake of not having your line in the water?

You have plenty of free time

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You have plenty of free time. You just need to find where it is hiding.

—Calm App Reflection

Image from Unsplash by Annie Spratt

What if time were like an Easter egg hunt? What if you could find an extra thirty minutes — or even an hour — with each extra egg you found? Consider going on an imaginary hunt in your mind and add the extra time to your base of 24 hours. With four extra eggs you could suddenly have 26 to 28 hours to work with and navigate your days with greater wiggle room. How would you spend it?

Of course, the rotation of the earth is not going to slow down any time soon. It’s clearly up to us to become better hunters to discover where pockets of time are hiding — often in plain sight.

EXERCISE:

To determine where your actual time is being spent, consider using a time log for the next few days. You can find a copy of this exercise in my Time Management Strategies and Tactics workbook, along with other tools to help you manage your time and energy.

As you apply these tools, please also consider the filtering words More, Less, Start, and Stop as guides to reallocate this hidden resource.

To improve your chances of finishing, cut your goal in half

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“To improve your chances of finishing, cut your goal in half or double your timeline for completion.”

—Jon Acuff, author of Finish — Give Yourself the Gift of Done

Image from Unsplash by Alice Yamamura

As we enter the halfway point of 2022, how are you progressing on the goals you established in January?

How many have been realized? Where are you on track?

Where have you fallen behind or perhaps given up completely?

To some, today’s quote looks like a cop out or a form of sandbagging. After all, we are supposed to swing for the fences and stretch for the stars if we listen to the most popular advice on achievement. This may be all well and good in theory but not if we never see things through and wallow in regret.

EXERCISE:

Where would cutting your goals down to size or giving yourself more time to complete things dramatically increase the likelihood of finishing?

Managing your own and others’ expectations will be an important consideration to reduce the chances of upsets along the way.

“How will you take time for yourself today?”

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“How will you take time for yourself today?”

Calm app “Reflection”

Image from Unsplash by insung yoon

Notice the flow of time throughout your day. How rushed, excited, or perhaps bored do you feel?

There are so many possibilities in each moment if we look closely.
Some questions I’ve asked myself this past year include:

  1. What have I done to grow myself mentally, physically, and spiritually?
  2. What have I discovered about the process of aging?
  3. Who are the people and what activities help me remain positive and enthusiastic about my life?

EXERCISE:

Consider these questions and make up a few of your own to discuss with close friends, family members, and colleagues to gain their perspectives.

If you are interested in a free copy of my Time Management Strategies and Tactics workbook, please reply to this post and I will happily send you a PDF copy.

“The more balls you try to juggle, the more you’re likely to drop.”

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“The more balls you try to juggle, the more you’re likely to drop.”

—Mohit Pandey, The Scrabbled Thoughts

Image from Unsplash by Yi Liu

Did you know that you can become a lifetime member of the International Juggler’s Association for only $1,250? As a bonus, you can include up to five additional members of your family (if they live at the same address) at no additional cost. The world records for juggling various numbers of balls are:

# of Balls Record Time
3 12 hours, 5 minutes
4 2 hours, 46 minutes, 48 seconds
5 2 hours, 41 minutes, 27 seconds
6 25 minutes, 17 seconds
7 16 minutes, 25 seconds
8 1 minute, 13 seconds

EXERCISE:

How many balls are you trying to keep up in the air, and how many are dropping? To what degree have you already become a lifetime member of the association without paying the membership fee? What are the right balls, and the right number of balls, to put in your juggling rotation for an optimal life?